About the Role
Branch Admin (Payroll, HR & Records)
Job Description
Keep the office running: payroll, onboarding, records and the phones for a crew of about forty.
What Makes This Role Unique?
- Nothing moves until it is complete. You make sure every record is whole before it goes to accounting.
- You own the case from start to finish. A new hire fully onboarded, an injury claim through to return to work.
- You are the first call. You answer the phones, and new leads go straight to estimating.
What You'll Do
- Get payroll approval-ready: the system prepares the run from field time, and you review it and chase the exceptions
- Run L&I and the GRIP retrospective program: claim intake, light duty and return to work
- Handle benefits enrollment, onboarding, I-9 verification and terminations
- Keep personnel, PTO, certification, driver and safety records
- Open and digitize mail and documents the same day, and file them
- Confirm the suggested coding on payables and receipts
- Chase missing signatures, job numbers, approvals, W-9s and amounts
- Be the first line on the phone in business hours
- Answer crew questions in English and Spanish
- Write down each process as you learn it
Why Work With Us?
Classic started in 1985 as a nursery in Redmond, and the landscaping business grew out of it. For more than 40 years the same company has designed, built and cared for gardens across Greater Seattle. Crews are employees with benefits, and the work is different every day.
Requirements
- Administrative, payroll or HR experience
- Patience with detail and phone follow-up
- English and Spanish required (crew questions come in both languages)
Benefits
